A new workplace can be challenging for many people, because they have to adapt to that place and how they have to adjust to everything there. The first day of work is the day that determines whether new employees will be comfortable or not in that place, and determines their future work results. To get enthusiasm from the first day of work, you need to think about the company onboarding process to make new hires feel good experience and feel appreciated since day one.
What is a standard onboarding process?
Don't let your new hires adapt on their own, because there must be at least one person who tells them about the organizational structure, workplace, rules, and their roles in the company. Setting up the new hires' workstations, introducing them to the team, and providing necessary resources is a standard onboarding program. The main goal is to make new hires not feel awkward or overwhelmed with their new place, and expedite their journey to peak job performance.
What is the 4 steps onboarding process?
If you want to create a perfect onboarding program, you can create these onboarding phases: pre-onboarding, welcoming new hires, training, transition to new role.
- Pre-onboarding
As soon as the new hire accepts the job offer, send a welcome email with essential information about the company and what to expect on the first day. Introduce the new hire to project management software, communication platforms, or a dedicated email for them. Introduce the meeting schedule and agenda for their first week, plus training sessions.
- Welcoming new employees
It's not a simple introduction, but how you make the new hire feel accepted into the team. If the new hire is a remote worker, you can introduce the new employee through video messages or Zoom meetings, or if you can meet the team in person, you can create a welcome lunch to build connections. The first day should be all about the onboarding process, making sure the new hire feels comfortable and engaged. A positive first impression is essential for their integration into the team.
- Training
To educate new hires' roles and responsibilities, you need to provide comprehensive training in their first week until they have the knowledge and skills needed to perform their own job. You can create manageable modules for basic skills and knowledge areas, or create hands-on practice sessions so new hires have a chance to try their job in real scenarios. Always check their work and give feedback on their progress.
- Transition to new role
The transition phase will involve the team and collaborating with the new hire. Allow the new hire to communicate with the team and help identify any issues. Assign one coworker to be a buddy to provide guidance, navigation, and answering questions. A good mentor can provide valuable insights and support for the new hire. Encourage a team to continue learning with team training sessions, workshops, and any learning resources. Give new hires a chance to be more open to the team even though they don't have many roles in the team yet. Any feedback during the onboarding process will accelerate improvements and necessary adjustments.
- Meet new hire needs with onboarding pack
New hires need a lot of adaptation to be able to adjust to their jobs and their new workplace. You can prepare all the work needs of new hires with an onboarding pack containing customized stationery such as notebooks, water bottles, pens, wireless mice, wireless keyboards, glowing trophies, storage tables, or other work needs. You can customize it at BestGiftHK with various processing technologies such as ordinary imprinting, hot stamping embossing, ordinary printing, laser engraving, etc.
Why BestGiftHK? Because we have more than 10 years of customization development experience and provide a variety of your office needs, plus can all be customized. We have a very excellent team of designers. In addition to corporate branding, we also provide personalized design services to ensure that your office stationery meets your unique style and needs.
Employee onboarding tips & trick
New employee onboarding is something you continue to do for the progress of the company because the more your business advances, the more employees you will have in the future. Consider these tips to streamline your onboarding process.
- Document your processes
To enhance every aspect of the program you previously implemented, you need to document every process, including how new hires get their onboarding process until they can carry out the work according to their role.
- Collect feedback
You need to ask everyone who takes part in the onboarding program for feedback to get new ideas and improvements. Not only to new hires, but also to managers and coworkers. You can continue to run programs that are good and produce positive impacts, and if there is something lacking, you can fix it and listen to employees' opinions on how to fix it.
- Involve multiple people
Onboarding moment doesn’t have to be one or two people, the more people involved the better. Give every employee a chance to get along with the new hire to give them a chance to provide guidance and prepare them if they become managers and have their own team.
- Recognize new hires
New hires also have the same opportunities as other employees. Tell them about what accomplishments they can get and let them compete healthily with their coworkers. This will build confidence for new hires to show their best potential since day one.
- Hear what new hires want to learn
Even though you have training methods for new hires, you can connect with them for what they need, because not everyone has the ability to absorb information or new things quickly. You can appoint experts to teach new hires slowly, and understand what they need. If new hires can be guided from the beginning, then they also feel valued and learn faster.
