A comfortable place to work can create new enthusiasm for employees, reduce daily stress, and create a positive company culture. To increase enthusiasm from employees, we need to think about office organization ideas, involving every employee to organize each of their desks and maintain the cleanliness and orderliness of the workplace for mutual comfort. We will explain some of the best ideas on how to organize an office for increased productivity.
What is an office organization?
Office organization can be defined as the arrangement of employees, materials and work in an office to achieve organizational goals. Arranging office space can create a healthy environment and reduce productivity. Creating new habits in the office requires commitment from employees and also higher-ups to be able to arrange positions and responsibilities and share organizational goals efficiently.
Do office need to be organized?
Yes, because a tidy workspace can reduce work stress, save time, and encourage staff to be productive. Even though business success requires more than an organized office, this is one way to cultivate good habits. Removing clutter and keeping each desk clean can help employees focus more on what's important. Surveys say that people who work in a tidy place find it easier to focus and complete their work faster than those who don't.
How can I organize my office better?
Not everyone understands how to organize their office to make it look neater and nicer to look at. Office organization ideas will help you to organize everything from scratch. First, tell all employees to remove everything from their desk, leave their work space empty and do a cleaning if necessary. After that, put necessary items back onto the tabletop. Put everyday office supplies on the desk for convenient access.
Prepare desk drawer organizers and small baskets so that employees can place their files neatly, and make it easier for each employee to access if they need a lot of files every day. Delegate activities for each work area, furnish each work area with appropriate supplies and equipment. By separating each area according to their needs, you can provide a clearer view for employees for each item they need.
Office organization ideas to maximize productivity
Organizing the work environment is essential. Everyone will feel overwhelmed by a workplace that is full of things that don't fit in their place and triggers a stress response. With office organization ideas, you can reduce the frequency of stress response and give every employee a feeling of control. Let's look at some things that can be organized in your office.
- Create a company swag
A company swag can be one way to organize an office with sufficient office supplies but some of these items already have the company logo printed on them. All necessary items must always be provided by the office, to maximize their performance, and employees will never be confused about their supplies. But where can we get some office supplies with company logos on them?
BestGiftHK is the best place to customize office supplies to be given a company logo with various printing services such as laser, pad printing, embroidery, etc. There are many products that you can choose from, such as notebooks, pens, staff cards, folders, business card boxes, bookmarks, tech accessories, etc. With BestGiftHK, you can create company swag according to your needs, and meet employee needs for necessary items while promoting with the company logo on each item.
- Hide the wires
Another idea is to keep each table clean by hiding all the wires or organizing them. With all the cables from mice, laptops, phones, monitors, of course there will be wasted space and make it difficult for every employee to find the best spot to work. Hiding those wires is essential by using binder clips to group them, or prepare a cable organizer on each employee's desk. For several cables from PC equipment or laptops, you can route the cables to the back of the desk, use a cable tip to make one so that each cable will not stick out and fill the work desk.
- Declutter
For some time, every employee needs to declutter everything in their desk. Many employees waste time on organizing things that they don't use. Make a separate schedule for each employee to declutter their things such as paper files, books, or anything that is no longer used. Get rid of several duplicate items with duplicate functions such as more pens with the same color, pencils, rulers, or anything that is more than one and beyond the employee needs. Create a location for the dump pile and collect every item that is no longer used by employees to donate it if some is still in use, or destroy it before throwing it away if there are some credential files.
- Go paperless
If you want to reduce a lot of space on your office desk because you use too much paper, you can introduce new habits for each employee by using Apps like Google Docs, Evernote, Notepad, or anything from cloud-based note-taking to speed up work and increase workplace efficiency. But if you still need paper for writing things and various kinds of work that require manual notes, you can use boxes and file cabinets for storage, and hopefully some distance from the work desk. Saving and sharing files in the cloud is a new step for every organization, but only do it if your office can implement it.
Workplace Trends That Every Office Should Know
Maintaining a neat office with office organization ideas is necessary, because it can be one of the main supports for increasing productivity, reducing work stress, and creating a positive company culture. Employee comfort at work is one of the factors for the business success. By thinking about the layout, office supplies, to meeting the work needs of each employee, the office will get many benefits from employee comfort while working and showing their best performance.
Hope our ideas can help you organize your office, and stay tuned for the next interesting information from us regarding company, promotions, advertising or corporation gifts.
