Giving gifts at work is an interesting thing, especially if you want to give them to your best buddies or your higher-ups. We can give a surprise at the work desk, before work time starts, or shortly after work time ends. But we can't easily give gifts to coworkers at work, because it's possible that every office has a corporate gift policy. This time we will explain the special policy when someone gives a gift to coworkers or higher ups.
What is corporate gift policy?
An employee gift policy or corporate gift is the principles and guidelines that outline the company's position on receiving and giving gifts by employees. The purpose of this policy is to ensure that employees can give or receive gifts with integrity and avoid conflicts of interest, while promoting positive relationships with coworkers and higher-ups.
The employee must not give something to another employee that directly impacts the morale of the other employee. Any policy regarding accepting gifts needs to be determined by the office so that every employee understands existing office rules, and avoids injustice and conflict.
Therefore, company policies should be the same for every employee and should strive to implement the same.
Why are there gift giving policies?
Each office must have strict rules against corporate giving to other employees to ensure that the organization is always compliant with anti-bribery laws. If any regulations are violated, employees can receive fines, lose business opportunities, or experience jail time if the violation is serious enough.
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Employees who understand the gift giving policy can maintain professional boundaries among others. This will create a positive culture in the office for every employee so they can compete for achievements without bribes or advancing personal interests.
Below is an example of a gift giving policy:
- Definitions : Gifts include any item of value such as gift cards, cash, tickets to events, tangible or intangible items. Guidelines for gift giving and receiving should not create a conflict of interest, appear to be a bribe, or be able to impact business decisions. Employees have the opportunity to make judgments in deciding to accept or decline gifts from coworkers. Employees may receive gifts for some useful items such as coffee mugs, T-shirts, water bottles, mirrors, etc.
- Reporting : Employees must report all types of gifts they receive, or adjust the price limit from company policy, and there is no conflict of interest if they are given to managers, supervisors, or the HR department. The company reserves the right to maintain a record for all reported gifts.
- Exceptions : If there are special events such as holidays or special occasions, employees can ask the HR department or supervisor for price limits on items to be given to coworkers, as well as the procedures for giving them.
- Enforcement : All forms of violations made by employees regarding gift giving may result in sanctions, disciplinary action, or termination of employment.
- Education : The company can model to employees how to give gifts to coworkers and higher-ups in accordance with the gift policy and potential risks that could arise if employees ignore existing regulations.
The points above are examples, each office will have a different gift policy and it depends on how big the company is and what the culture is like there. Each company must clearly describe its specific policy for gift giving and communicate it effectively so that it can be adhered to by all. If there are regulations that do not suit employees, the office can ask for opinions from employees and make regular updates to ensure continued relevance and effectiveness.
If corporate gift giving is allowed, who and what can you gift?
Whoever you give it to must comply with existing regulations. The most common thing is to give gifts to coworkers. If you want to give higher-ups for special occasions, you can do it outside the office, or follow existing regulations. If you can comply with all existing regulations, the next step is to choose an item at a price that suits your budget and must report to the office before you give it to someone.
It is common knowledge that we should not be careless in giving gifts to the CEO or someone with a higher rank, because many other employees will think about the purpose of you wanting to give a gift. But if you do it together with others, then this is normal and not a violation. You can give customized gifts or useful items, because you need to try not to give cash as a form of avoiding conflict and the possibility of bribery.
Any items that are not too expensive, but also not too cheap, because you need to think about the feelings of the gift recipient, but also do not violate corporate gift policy.
So, what can you still give as a corporate gift?
Learn every corporate gift policy rule, and start choosing items that suit your budget, have a good and unique design to make a lasting impression. You can choose to order corporate gifts or customized gifts at BestGiftHK. There are many product categories that you can choose from, starting from clothing, drinkware, stationery, electronics, trophies, homeware, and leather gifts.
Water bottles, T-shirts, sweaters, Power Banks, jewelry boxes, crystal trophies are some of the popular gift items and you can order them directly from us while providing the design you want. All products at BestGift have the best quality, and prioritize unique gifts with craft printing services.
There are many options you can choose from, such as pad printing, embroidery, laser or silk screen printing. We will accept orders from you without a minimum order quantity, and help you with gift customization needs for event celebrations, surprises, promotions, etc.
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